Last Updated: March 13, 2025
1. Introduction
At Asbestos Deposition Summary ("we," "us," or "our"), we recognize the critical importance of privacy and confidentiality in the legal profession. This Privacy Policy describes how we collect, use, store, and protect your information when you use our service.
We have designed our privacy practices to comply with applicable legal and ethical standards, including those related to attorney-client privilege and work product doctrine. Our commitment is to provide you with the highest level of data protection while delivering our services.
2. Information We Collect
2.1 Legal Document Information
When you upload deposition transcripts, documents, or other files to our Service:
- We collect and process the content of these documents to provide our analysis and summary services
- This may include sensitive information about litigation, witness testimony, and case-specific details
- We treat all such information as strictly confidential
2.2 Account Information
When you create an account or use our service:
- Name, email address, and contact information
- Professional information, such as law firm or organization affiliation
- Billing and payment information
- Login credentials (encrypted)
2.3 Usage Information
We automatically collect certain information about your use of our Service:
- Log data (IP address, browser type, pages visited, time spent)
- Device information (device type, operating system)
- Feature usage patterns (which helps us improve our service)
3. How We Use Your Information
We use the information we collect strictly for the following purposes:
- To provide our core services: analyzing and summarizing legal documents
- To maintain and improve our service based on usage patterns
- To process payments and manage billing
- To communicate with you about your account or our services
- To respond to your inquiries or support requests
- To comply with legal obligations and enforce our terms
We do not:
- Sell or rent your information to third parties
- Use your document contents to train AI models without explicit permission
- Use your data for advertising or marketing purposes without your consent
- Access your documents except when necessary to provide our services or as legally required
4. Legal Basis for Processing
We process your information based on the following legal grounds:
- Contract fulfillment: Processing necessary to provide our services
- Legitimate interests: Improving our services and ensuring security
- Legal obligation: Complying with applicable laws and regulations
- Consent: When you explicitly agree to specific processing activities
5. Data Security Measures
We implement robust security measures to protect your information:
- Encryption: End-to-end encryption for all data in transit and at rest
- Access controls: Strict, role-based access limiting who can view your data
- Multi-factor authentication: Required for all internal systems
- Regular security audits: Conducted by independent third parties
- Employee training: Regular security and privacy training for all staff
- Breach notification procedures: Prompt notification in case of any security incident
6. Data Retention and Deletion
We retain your information only as long as necessary:
- Your account information is retained while your account remains active
- Document data is retained according to your specified retention period or our default policy (30 days after processing unless you request extended storage)
- You can request deletion of your data at any time through your account settings or by contacting us
- Upon deletion, we employ secure data removal practices to ensure complete removal from our systems
7. Your Privacy Rights
Depending on your location, you may have the following rights regarding your personal information:
- Access: Request copies of your personal information
- Correction: Request that we correct inaccurate information
- Deletion: Request that we delete your information
- Restriction: Request that we limit how we use your information
- Data portability: Request transfer of your information in a machine-readable format
- Objection: Object to our processing of your information
To exercise any of these rights, please contact us at [email protected]. We will respond to all legitimate requests within 30 days.
8. Third-Party Service Providers
We may engage trusted third-party service providers to assist in delivering our services. These providers:
- Are bound by strict confidentiality obligations
- Have access to your information only as necessary to perform their functions
- Are prohibited from using your information for any other purposes
- Must maintain appropriate security measures
Our current third-party service providers include:
- Cloud infrastructure providers
- Payment processors
- Customer support software
- Analytics services (for application performance, not content analysis)
9. Special Considerations for Legal Professionals
We understand that attorneys and legal professionals have unique obligations regarding client confidentiality and privilege. Our service is designed with these considerations in mind:
- We act as a service provider processing data on your behalf
- We do not claim ownership of any client information or work product
- We maintain appropriate safeguards to preserve attorney-client privilege
- We will respond promptly to any specific requirements needed to maintain privilege
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of any material changes through:
- Email notifications (for significant changes)
- Notices on our website or within the application
- Updated "Last Updated" date at the top of this policy
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Privacy Team at [email protected].
For urgent matters related to data security or breaches, please contact us immediately at the same email address.